- Anywhere access over a secure web browser
Multiple users can access BPS at the same time and work collaboratively from any location. Senior leadership can easily determine the level of access an individual can have and even provide 'read only' limited access to key reports for governors.
- Highly accurate Employee Module including customisable pay scales
The employee module allows an academy to calculate its staff costs to the day; including those staff with more than one job within the academy. Output reports include a payroll reconciliation report which takes an import from the academy's payroll system on a monthly basis.
- Constant in-year updates for all EFA & national requirements
Regular changes to the education finance environment will be incorporated into the software. These include NI and Superannuation rates as well as TLR and payscale increases. These updates are done either remotely by the support desk or can even be done by the finance team in the academy.
- Links to the majority of accountancy packages
Link modules are available to allow the seamless transfer of information between BPS and the academy's chosen finance system. The electronic data transfer saves time for the academy's finance team and ensures BPS is always linked in real time to the academy's finance team. (see partners)
- Budget Monitoring Module
BPS will take the actual ‘spend to date’ from the academy's finance system and using the profiled prediction of spend in months remaining, will determine the academy's predicted outturn.
- Payroll Reconciliation
Compares the academy's monthly payroll report against budget predicted staffing costs and quickly identifies any variances.
- Maternity Calculator
Automatically calculates the changes in pay over time for staff on maternity leave by inputting the date the individual leaves for and returns from leave.
- Statemented Children Calculator
Records details of pupils with statements, accurately calculating the funding that should be received by the academy for these children.
- Early Years Calculator
Allows academies to populate their budgeted nursery provision to get an estimate of their early years funding and in addition; allows the academy to input their actual nursery provision thereby calculating any additional funding or ‘clawback’ due.
- MFG Calculator
Allows an academy to adjust future years pupil numbers and other funding values whilst staying within the rules of MFG and funding capping.
- Quick Calculator
A useful tool allowing the school management team to calculate the cost of a project including the cost of teaching and non-teaching staff over a chosen timeline.
- Online Help
These are available in the system as both a document and easy to follow video instruction. Assistance is also available through the support desk.
- Document Store
For easy acess, documents and minutes of meetings can be securely stored online alongside the budget.
- Reversing Errors
Occasionally, a mistake is made by the academy finance team! Don’t worry, a call to the support desk and they can instantly restore your system to any six hour period over the previous 3 days.